Colloquium registration: Guidelines & information

Please find below some useful information and instructions on how to register online (REGISTRATION) for the 28th EGOS 2012 Colloquium in Helsinki.

To register online and book your accommodation, please complete the online registration form. Please ensure that you only register once to avoid double registration and double payment. Changes and additions to the bookings after the completion of your online registration may be done by email to the Colloquium Secretariat ( Hotel bookings can also be made on the online registration form. Please ensure that you register early to ensure that your accommodation preferences are secured.


Payments should be made in Euros (€) either by bank transfer against invoice or by credit card (VISA, MasterCard or EuroCard only can be accepted).



After submitting the online registration form, you will receive an automatic email reply with a summary of your bookings and choices. Please note that this email is not a booking confirmation. Once payment has been received, we will send you a confirmation by email. The confirmation will include a list of your bookings and a reference number, which you will need for your registration when you arrive at the Colloquium.


Should you choose to book a Colloquium Hotel for you via the Colloquium Secretariat, a deposit of one night must be paid in advance together with the Colloquium registration fee. The hotel deposit will be deducted from the total cost of accommodation. The remaining hotel payment will be charged at the hotel on checking out. Participants are requested to cover their personal expenses directly at the hotel while checking out at the latest.


Cancellations must be made in writing (by email) to the Colloquium Secretariat ( Your registration fee will be refunded, less a cancellation fee of € 100, if you make your cancellation by May 31, 2012 at the latest. Please note that registration fees or payments for social events cannot be refunded after May 31, 2012.


Your hotel reservation can only be confirmed once the deposit has been received. No hotel deposits will be refunded after May 31, 2012. Reimbursement cannot be granted for late arrival, unused services, unattended events or early departure from the Colloquium.


When you arrive at the Colloquium, please go to the registration area/desk to receive your name badge and other Colloquium material. You will need your reference number for this, which you can find in the final confirmation email.